Agendas and Minutes

DRAFT Minutes of the Annual General Parish Meeting

PRESENT: Pat Adams (Vice-Chairman), Vanya Body, Claire Costello, Raine Cully, Les Thomson, Graham Francis (Clerk) and 3 members of the public.

All Councillors signed their Declaration of Acceptance of Office in the presence of the Clerk.
Councillors were reminded to check their Interests on the Wiltshire Council website.:
Councillors & Democracy: Password froxfield BtC541

1. Apologies for absence: There were none

2. Election of Chairman and Vice-Chairman for 2017/2018
• Pat Adams proposed herself as Chairman, seconded by Les Thomson and elected unopposed
• Vanya Body was proposed as Vice-Chairman by Pat Adams, seconded by Raine Cully and elected unopposed.

3. Declaration of Acceptance of Office
Pat Adams then signed her Declaration of Office in the presence of the Clerk

4. Minutes of meeting held on 8 March 2017
Minutes of the meeting held on 8 March were accepted as a correct record and signed by the Chairman.

5. Declarations of Interest:
To receive Declarations of Interest in accordance with the Parish Councils
(Model Code of Conduct) Order 2001, Revised 2007)

There were no Declarations of Interest and no requests for dispensation.

6. Matters arising from the minutes:

Defibrillator – The Chairman reported that the defibrillator was now working and attached to the wall of the Memorial Hall. There will be training sessions on 2 June at 3.30 pm and 6.00 pm.

Notice Board – The Chairman had looked at various options and decided that they were too expensive. She would ask D Keaney to make a board but would need to discuss with Council the most appropriate place to erect it. PA

Parish e-mail – Cllr Costello has spoken with the Data Protection Commission who are satisfied with the arrangements. There was a need to amalgamate with existing e-mail accounts.

7. Election of Councillors to the Planning Committee and representative on the Area Board:
Cllrs Pat Adams, Les Thomson and Vanya Body were elected to the Planning Committee.
Cllrs Pat Adams and Claire Costello were elected as Froxfield representatives on the Area Board.

8. Planning:
No planning applications had been received

9. Churchyard grass-cutting:
A request has been received for a grant of £695 for grass-cutting in the churchyard. However, only £550 has been placed in the 2017/2018 budget. Cllr Adams proposed that the Church be awarded a donation of £550 for their own use in the churchyard as a one-off payment. This was seconded by Les Thomson and agreed nem .

10. Donation request:
A request for a donation of £500 to assist the organisation of the Church fete has been received.
Since this amount has does not appear in the budget for the year it was suggested that an application be made to the Marlborough Area Board under its Community Funding Budget.

11. Finance:

a) Present financial position: Parish Account £10,535.54

b) Payments G Francis final salary £359.62
HMRC PAYE £85.20
Thirsk Community Care payroll £65.00
WALC subscription £146.63(VAT(£24.44)
Zurich Municipal Insurance premium £422.53
Andrew Ross Trading auditor £90.00 (VAT £15.00)
D Keaney picnic tables £139.00

c) Receipts Wiltshire Council Parish Precept £6000.00

The payments at (b) were approved by Les Thomson, seconded by Raine Cully and agreed nem con.

d) Annual Accounts

The unaudited accounts for 2016/2017 were presented to Council for approval and acceptance together with the Annual Governance Statement.
It was proposed by Cllr Adams , seconded by Cllr Body and agreed nem con that these be approved.

12. Correspondence, matters of parochial interest and items for next agenda:
A letter had been received from Barry Adams (Froxfield Social Committee) asking for a donation of £500 to assist with the Beer Festival. It was felt that this was not something that the Parish Council could support

13. Dates of next meetings –

The next meetings of the Parish Council will be on Wednesday 12 July, Wednesday 13 September and Wednesday 15 November 2017.

There being no further business the Chairman closed the meeting at 20.55