Agendas and Minutes

Minutes of the Parish Council Meeting of March 16 2016


Clerk to the Council: Graham Francis, 20 Berrow Court Gardens Walk UPTON-UPON-SEVERN WR8 0JP
Phone 01684 594931/07765 417734 e-mail


PRESENT: Cllrs. Colin Slater (Chairman), Pat Adams, Vanya Body, Claire Costello, Tertius Hough, Graham Francis (Clerk) and 4 members of the public.

Apologies for absence: David Wilson

Minutes of meeting held on 13 January 2016

Minutes of the meeting held on 13 January were accepted as a correct record and signed by the Chairman.

3 Declarations of Interest:
To receive Declarations of Interest in accordance with the Parish Councils (Model Code of Conduct) Order 2001, revised 20
There were no Declarations of Interest and no requests for dispensation.

4 Matters outstanding from the last meeting: There were none.

5 Planning:
Wiltshire Council new Application:
15/11459/FUL: Bisset – Insertion of ground floor window, structural works to external walls and removal of internal kitchen wall at Yew Tree Cottage, Lower Oakhill – no objection

6 Traffic Plans for Froxfield:
Cllrs Hough and Body presented the findings of the working group who included Cllr Costello. The very detailed and illustrated document showed what could be done especially by removing road markings and the clutter of signs to improve the safety for pedestrians and slow the speed of traffic on the A4. This document would be presented to the CATG on Thursday 17 March in order to make a bid for funds.
The Chairman congratulated the working group on their excellent presentation and documentation.

7 Donation to the Church:
Cllr Adams presented quotations from BPP Grounds and D R Pittams for work maintaining the churchyard and for the regular cutting of The Green and A4 verges. After debate the Chairman proposed that the work be offered to BPP Grounds (Phil Barber) as the cheaper option. This was seconded by Cllr Body and approved nem con. The charges were £60 per visit every two weeks.

The Chairman proposed that Standing Orders be suspended to allow the Church representative to speak

The representative was pleased with the outcome of the discussion and thanked the Parish Council for their actions. She also approved the proposal for the Parish Council to pay the contractors.

Standing Orders re-instated

Cllr Slater proposed that a contribution of £850 be allocated towards the cost maintaining the churchyard and pathway. This was seconded by Cllr Adams and agreed nem con.

8 Marlborough Area Board:
Cllr Costello had circulated all Councillors with her report on the meeting.

9 Part-night lights:
Cllr Costello advised the Council that Atkins Lighting Contactors would be approached to change the lighting times for those lamps indicated on the map shown at the previous meeting.

10 SIDs (Speed Indicator Devices):
The Clerk had tried to ascertain the cost of these devices but had not received a satisfactory response from County Highways.

11 Grass cutting Contract: Dealt with under item 7

12 Emergency Planning:
A Countrywide initiative to produce an Emergency Contact list for every parish was now required. .
Cllr Adams and Costello to fulfil level one for presentation to the next MABM on 22 March. CC

13 Finance:
a) Present financial position: Parish Account £5439.01
b) Payments
  • G Francis 9 month expenses £92.99

c) Receipts Nil
The payments at (b) were approved by Cllr Adams, seconded by Cllr Slater and agreed nem con.

d) Bank reconciliation Cllr Adams checked the statements and signed them off

14 Correspondence, matters of parochial interest and items for next agenda:
Cllr Costello asked that a letter of thanks be sent to Alistair Ewing for allowing an additional permissive footpath through his Estate. Cllr Costello agreed to forward same to the Clerk for mailing. CC/GF
Cllr Body asked whether we might get a litter picking group together to ‘Clean for the Queen’. There was support for this idea.
Cllr Costello asked about procedures for putting Agendas and Minutes on the Website.

15 Dates of next meetings –
The next meetings of the Parish Council will be on Wednesday 11 May (APM & AGM) and Wednesday 13 July both at 7.30 pm. The Clerk reminded Councillors that the election of Chairman for the year would be made at the AGM

Standing Orders suspended
16 Public Forum:
A Member of the public complained about the lake of water outside the Hall. Cllr Adams said that she had reported the problem to Wiltshire Highways yet again.

There being no further business the Chairman closed the meeting at 20.55

Note: All initials in Bold Type require Action

Signed……………………………..... Chairman Date………………………