Agendas and Minutes

Minutes of the Parish Council Meeting of Wednesday 13 January 2016


Clerk to the Council: Graham Francis, 20 Berrow Court Gardens Walk UPTON-UPON-SEVERN WR8 0JP
Phone 01684 594931/07765 417734 e-mail


PRESENT: Cllrs. Colin Slater (Chairman), Pat Adams, Vanya Body, Claire Costello, Tertius Hough, David Wilson, James Sheppard, Graham Francis (Clerk) and 3 members of the public.

Apologies for absence: The resignation of Cllr Thomson owing to work commitments was noted with regret and thanked for his work on the Council over several years.

2 Minutes of meeting held on 11 November 2015
Minutes of the meeting held on 11 November were accepted as a correct record and signed by the Chairman.

3 Declarations of Interest:
To receive Declarations of Interest in accordance with the Parish Councils (Model Code of Conduct) Order 2001, revised 20
There were no Declarations of Interest and no requests for dispensation.

4 Matters outstanding from the last meeting:
Cllr Wilson raised the issue of the Parish Council assisting the Church in keeping the churchyard grass in order. After discussion it was proposed by Cllr Wilson, seconded by Cllr Adams that the PC would be prepared to make a contribution to this cause following the receipt of two quotations from BPP and Pittams to be further discussed at the March meeting. It was also agreed that any contribution to the cost of maintaining the churchyard would be reviewed annually and, if appropriate, a sum built in to the Annual Precept.

5 Planning:
Wiltshire Council Decision:
15/11301/TCA: Oak tree - raise crown to approx 2m and reduce length of upper branches to shape. Ash tree - thin and reduce to clear entrance to car park. Three Willow trees – fell - all Village Hall The Green Froxfield – no objection
Wiltshire Council new Application:
15/12444/FUL: Yorke - Proposed extension over existing garage at 7 Manor Park Froxfield - no objection
The Chairman nominated Cllr Adams to take the place of Les Thomson on the Planning Committee.

6 Traffic Plans for Froxfield:
The suggestions from the Consultant employed by the Council for advice on a new traffic strategy for the village were outlined prior to the meeting proper. The Chairman proposed that a working group be set up consisting of Cllrs Hough, Costello and Body with the opportunity to co-opt as necessary, to progress the ideas and produce a plan over a two/three year period for further discussion. Cllr Sheppard explained that money for a project of this nature could be obtained with an application for the County Council to consider at their June meeting. The document should include all the proposals for change and be as detailed as possible.
Cllr Hough was tasked with providing a sketch plan of the changes proposed for the March meeting. TH
Cllr Hough proposed the payment of £1089.60 for the Consultant be approved. This was seconded by Cllr Adams and passed nem con.

7 Update on SIDs:
The Clerk explained that although the provision of Speed Indicator Devices (SIDs) from Wiltshire Highways was free there was a cost for installation, insurance and transportation which would have to be borne by the Parish Council. Chilton Foliat was considering purchasing their own once the cost had been ascertained. Ramsbury PC has already bought their devices. The Clerk was asked to find out prices for the March meeting and report back. GF

8 Marlborough Area Board:
Cllr Costello has circulated all Councillors with her report on the meeting.
Cllr Adams asked whether the cost of work to the trees by the Memorial Hall could be considered for a grant from the Area Board. Cllr Sheppard recommended Cllr Adams contact Andrew Jack .

9 Part-night lights:
Cllr Costello circulated a plan of Froxfield showing potential lights which might be considered for limited night-time use. It was suggested that Cllr Costello contact Rebecca Bragge for further information on the operating procedures for these lights. CC

10 Grasscutting Contract:
Cllr Adams was requested to contact BPP and Pittams to ask for quotations for cutting The Green and the Churchyard as per item 4 for 2016. The Clerk had already received a quotation from Phil Barber (BPP) for fortnightly cuts @ £60 and 2/3 cuts of the Jubilee Hedge for £60 a cut.
It was further suggested that Cllr Adams contact the Wiltshire Wildlife Trust for advice on the Water Meadows. PA

11 Finance:
a) Present financial position: Parish Account £6528.61
b) Payments
  • G Francis quarterly salary£534.11 (paid)
  • HMRC PAYE £126.80 (paid)
  • Hamilton-Baillie Consultant £1089.60 (VAT £181.60)

c) Receipts Nil

The payments at (b) were approved by Cllr Adams, seconded by Cllr Slater and agreed nem con.

d) Budget 2016/2017
The Clerk presented his budget forecast for 2016/2017 and recommended no increase in the Precept of £6,000.
The Chairman proposed that the Precept remain at £6,000. This was seconded by Cllr Wilson and agreed nem con.

e) Bank reconciliation Cllr Wilson checked the statements and signed them off

12 Correspondence, matters of parochial interest and items for next agenda:
Cllr Body reminded Members on the Bus Services consultation exercise being conducted by Wiltshire Council and urged all to respond.

13 Dates of next meetings
The next meetings of the Parish Council will be on Wednesday 9 March 2016
and Wednesday 11 May (APM & AGM) both at 7.30 pm.

Standing Orders suspended
14 Public Forum:
A Member of the public complained about the lake of water outside the Hall.
There being no further business the Chairman closed the meeting at 20.55