Agendas and Minutes

Minutes of the Parish Council Meeting of 9 September 2015


Clerk to the Council: Graham Francis, 20 Berrow Court Gardens Walk UPTON-UOON-SEVERN WR8 0JP
Phone 01684 594931/07765 417734 e-mail


PRESENT: Cllrs. Colin Slater (Chairman), Pat Adams, Vanya Body, Claire Costello, Tertius Hough, Graham Francis (Clerk) and 6 members of the public.

1 Apologies for absence: Les Thomson and David Wilson

2 Minutes of meeting held on 28 July 2015
Minutes of the meeting held on 28 July were accepted as a correct record and signed by the Chairman.

3 Declarations of Interest:
To receive Declarations of Interest in accordance with the Parish Councils (Model Code of Conduct) Order 2001, revised 2007
There were no Declarations of Interest and no requests for dispensation.

4 Matters outstanding from the last meeting:
Cllr Adams advised Council that Lorraine will now include Minutes on the website.

5 Correspondence:
  • Letter from Mindy Milne requesting a donation for the upkeep of the Churchyard - The Chairman expressed support for this request pointing out that the Church was an integral and important part of the Community but he made it clear that this was a one-off payment for assistance at this time. The proposal of £200 was seconded by Cllr Hough and agreed nem con.
  • Letter from Claire Perry MP inviting two Councillors to a tour of the Houses of Parliament on Monday 16 November leaving Marlborough at 8.15 at a cost of £18. The Clerk asked anyone interested to contact him asap, first come, first served.
  • Letter from Miss Armstrong concerning hedge cutting – The Chairman proposed that Standing Orders be suspended so that the public could make contributions.

Standing orders suspended

The Chairman pointed out that it was prudent to reduce new annual growth by one third to a half to strengthen the hedge until reaching planned height and felt that the recent pruning had been well done. One member of the public agreed with this appraisal. The Chairman hoped that members of the public living near the hedge would be prepared to help with the cutting although ultimate responsibility would be with the Council’s contractor.

Standing orders re-instated

6 Planning: No applications received

7 Public Rights of Way: Cllr Costello reported that a working group had been set up consisting of herself, Cllr Body and Raine Cully. Cllr Body outlined the criteria for Rights of Way and the need for evidence before new ROW could be approved. The local gamekeepers have advised that gamebird shoots start on Thursday  10th September, and deer culling in the local woods on 1st November. They ask if dog walkers could keep their dogs under control and not let them chase after the game birds or deer, bearing in mind the shoots taking place.

8 Traffic Plans for Froxfield:
Cllr Costello pointed out to Councillors that Froxfield had not received any contribution from the CATG and that it would be reasonable therefore to offer less than the 25% requested for the improvement work on the A4. The Chairman proposed that Froxfield PC offer to contribute up to 25% in the hope that the CATG would accept 15%. This was seconded by Cllr Adams and agreed nem con. Cllr Costello would put this to the meeting on Thursday.
Cllr Hough circulated a plan prepared by Highways for the site of a new light and some pavement alterations in Littlecote lane.

9 Marlborough Area Board:
Although Cllt Costello has not attended the meeting she reported that £500 had been agreed to support the Magna Carta celebrations in Salisbury

10 Jubilee Hedge: item dealt with under 5

11 Clerk’s Contract of Employment:
The Chairman approved and signed the Clerk’s contract of Employment with an amendment to the final paragraph which would now read: The contract shall be terminated by either party giving two months written notice

12 Finance:

a) Present financial position: Parish Account £8,741.43

b) Payments
  • G Francis ½ year salary £1068.41 (paid)
  • HMRC PAYE & NI £335.07 (paid)
  • BPP Hedge cutting (July) £60.00
  • BPP Hedge cutting (Aug) £60.00
  • BPP Hedging cutting (bus stop) £15.00
  • All Saints PCC donation for bin collection £40.00
  • All Saints PCC donation for churchyard £200.00

c) Receipts Nil

The payments at (b) were approved by Cllr Adams, seconded by Cllr Body and agreed nem con.

d) Payroll The Clerk explained that a new Payroll provider had been sourced who would
now create a payroll quarterly at a cost of £16. Thirsk Payroll is part of Thirsk,
Sowerby and District Community Association and a registered Charity .
In view of this the Clerk asked that Council agree to accept the quarterly payroll
Payments as part of his contract without the need to approve payment at each
meeting. This was agreed.

e) Bank reconciliation Cllr Hough checked the statements and signed them off

13 Matters for report:
Cllr Body reported on the lack of Broadband Infinity in the village indicating that an additional cabinet was required from the Hungerford exchange which was unlikely to happen.
Cllr Costello reminded members that a McMillan afternoon tea was being organised in the College on 25 September.

14 Dates of next meetings –
The next meetings of the Parish Council will be on Wednesday 11 November 2015 and Wednesday 13 January 2016.

There being no further business the Chairman closed the meeting at 20.40