Agendas and Minutes

MINUTES of the Meeting January 11th, 2017

Clerk to the Council: Graham Francis, 20 Berrow Court Gardens Walk UPTON-UPON-SEVERN WR8 0JP
Phone 01684 594931/07765 417734 e-mail


PRESENT: Cllrs. Colin Slater (Chairman), Pat Adams, Vanya Body, Claire Costello, Raine Cully,
James Sheppard, Graham Francis (Clerk), Charlotte Hitchmough (ARK), Simon Bird (NK Grain) and 30 members of the public

The meeting began with presentations from Simon Bird of BK Grain and Charlotte Hitchmough of
ARK (Action for the River Kennet)

The Parish Meeting began at 8.05 pm

1. Apologies for absence: David Wilson (Work),

2. Minutes of meeting held on 16 November 2016
Minutes of the meeting held on 16 November were accepted as a correct record and signed by the Chairman

3. Declarations of Interest: There were none
To receive Declarations of Interest in accordance with the Parish Councils (Model Code of Conduct) Order 2001, revised 20

4. Matters outstanding from the last meeting: There were none.

5. Planning: There were none

6. Defibrillator:
Cllr Adams explained that she had received various quotations for the defibrillator all in the region of £1400 +VAT. It was also possible to lease the equipment at £365 p.a although these were primarily designed for the workplace and came in a carrier. The British Heart Foundation would provide a defibrillator free of charge and provide training. Cllr Adams has applied for this following a comprehensive and detailed application form. This has been sent to the Ambulance Service for consideration. The Chairman thanked Cllrs Adams and Costello for all their exploratory work on costs and implications.
It was still considered that the Memorial Hall was the most appropriate site.

7. Marlborough Area Board:
Cllr Costello had circulated the minutes of the previous meeting by e-mail

8. Notice Boards:
Cllr Adams has made enquiries from Wiltshire Planning regarding placing a Notice Board on The Green and awaits a response. The Chairman felt that a maximum of £500 should be allocated to the purchase of a Parish Notice Board.

9.County Highways visit:
Cllr Body reported that she had entertained two Highway engineers looking at possible safety and traffic calming measures on the A4. The entrances to the village were considered where gates and traffic islands could be installed. The scheme was considered achievable but costly and plans would have to be considered by CATG (Community Area Traffic Group), by the deadline, June 2017

10. Finance:
a) Present financial position: Parish Account £6989.82
b) Payments G Francis quarterly salary £539.22
HMRC PAYE £130.60

c) Receipts Salary overpayment refunded £129.40 Cr
The payments at (b) were approved by Cllr Slater, seconded by Cllr Costello and agreed nem con.

d) Bank reconciliation Cllr Adams checked the statements and signed them off

e) 2017/2018 PRECEPT

The Clerk circulated his revised budget forecast paper for discussion. After debate the Chairman moved that the 2017/2018 Precept be set at the present level : £6,000. This was seconded by Cllr Adams and agreed nem con.

The Clerk read a letter to the Council relating to a Variation of Planning Permission at Rudge Manor Solar Farm which was expected to be validated by Wiltshire Planning this week. If successful the applicants would like to offer Froxfield Parish Council a one-off community benefit payment of £10,000 to recognise the contribution of the Parish to achieving the country’s clean energy objectives by h[b] osting this solar farm.[/b]

11. Correspondence, matters of parochial interest and items for next agenda:
The Chairman raised the question of the Churchyard grass cutting following a letter from Mindy Milne asking for continuing financial assistance. The increased quotation from BPP for this work was debated. The Chairman felt that since the churchyard was a village amenity the Parish Council should continue to assist. He proposed that £1,000 be given to the PCC towards the upkeep of the churchyard and that the PCC should engage its own contractor. This was seconded by Cllr Adams and approved nem con.

12. Dates of next meetings –
The next meetings of the Parish Council will be on Wednesday 8 March and Wednesday 10 May (AGM) both at 7.30 pm.

13. Public Forum:
John Smith mentioned that people in the thatched cottage were building a dam to slow the water flow. The owner responded explaining that this was not a dam, merely a change in current flow.
Henry Morris pointed out the poor state of the pavement down the village.
A member of the public was concerned about the state of the woodwork on the bus shelter. Cllr Raine agreed to arrange for some appropriate sealant to be applied. RC

There being no further business the Chairman closed the meeting at 21.03

Note: All initials in Bold Type require Action

Signed……………………………..... Chairman Date………………………